By submitting this contract you agree to the terms listed below:
FLOWER MART 2022 FOOD VENDOR CONTRACT
Upon the completion of this contract (and required payment by Feb 15, 2022) by the VENDOR, space will be reserved at the 2022 Flower Mart for the VENDOR, subject to the conditions hereinafter set forth.
1. To be valid, full payment of the Food Vendor Invoice - including a nonrefundable and non-deductible registration fee, and any other applicable fees (tent, table and chair rental, propane, etc) - must be paid no later than February 15, 2022.
2. To permit ALL HALLOWS GUILD/FLOWER MART to retain 20% (twenty percent) of all gross sales made by VENDOR during Flower Mart (the Commission). The Flower Mart treasurer shall deduct the Commission and any unpaid fees from the Gross Funds deposited by VENDOR with the Treasurer’s Office, and shall remit the remaining balance to VENDOR within three (3) weeks following Flower Mart.
3. To deposit all funds collected during the days of the Flower Mart with the Flower Mart Treasurers’ Office.
4. To collect from the VENDOR’s customers the correct amount of DC Sales Tax for each sale made by VENDOR. VENDOR is responsible for paying sales tax directly to the DC Government.
5. To set up and complete the arrangements for the display, preparation, and sale of food by 10 am on Friday of Flower Mart, to remain in operation continuously during the hours of Flower Mart is open, to have sufficient food items for sale, and to promptly remove all food items, equipment and properly dispose of all trash when Flower Mart closes on Saturday. Costs for trash removal incurred by All Hallows Guild due to VENDOR’s failure to dispose of its trash will be deducted from the Commission.
6. To provide food items as agreed upon with the Flower Mart Committee and to remove any items from sale or display upon the request of the Committee in its sole discretion.
7. To obtain and carry adequate fire, theft, liability, and all other insurance required to fully insure against loss or damage to merchandise and fixtures. ALL HALLOWS GUILD/FLOWER MART will not be responsible for any losses of business by VENDOR, or to VENDOR’s property or person from any source including but not limited to fire, theft, burglary, or shoplifting.
8. To indemnify, insure, defend and hold harmless ALL HALLOWS GUILD/FLOWER MART, their respective representatives, agents, officers, and employees of the PROTESTANT EPISCOPAL CATHEDRAL FOUNDATION from any loss, expense, claims, damages, cause of action, injuries, suits or damage to person or property including attorneys’ fees arising out of or related directly or indirectly to the setting up or operation of the booth during the event, and especially but without limitation, liability for damages resulting from personal injury to customers caused by improper maintenance of the VENDOR’s sales booth or any food sold by VENDOR.
9. To adhere to all DC Health Regulations concerning food preparation and service, and to post a copy of the DC food regulations in VENDOR’s booth.
10. That food will not be prepared by the person collecting money from Flower Mart attendees.
11. To provide sufficient staff to facilitate quick food preparation and service.
12. To provide an accurate listing of the number, size, and usage of propane tanks during Flower Mart and to abide by all DC regulations concerning the use of propane.
13. To set up booth according to the final Equipment Sheet as approved by Flower Mart Committee. No changes may be made to equipment used or to booth placement.
14. To keep the booth area presentable and sanitary during Flower Mart.
15. To provide sufficient napkins and condiments for food items sold.
16. It is agreed and understood that if, for any reason, Flower Mart or any part thereof must be canceled for any reason, at the sole discretion of the Flower Mart Committee, VENDOR’S registration fee will be refunded as soon as practicable and neither the ALL HALLOWS GUILD/FLOWER MART nor the PROTESTANT EPISCOPAL CATHEDRAL FOUNDATION will be liable to VENDOR for any loss, incidental, consequential, special or otherwise that VENDOR may incur by reason of said cancellation.
17. In the event that the VENDOR elects to cancel their participation in Flower Mart, the VENDOR forfeits their registration fee, and their tent fee will only be refunded if FLOWER MART is able to contract with a suitable alternate vendor. Cancelation made by the VENDOR less than 60 days prior to the first day of Flower Mart will result in forfeiture of all fees paid.
18. This Contract is subject to the approval of the FLOWER MART COMMITTEE and All Hallows Guild.
FLOWER MART AGREES TO THE FOLLOWING:
1. Provide space for VENDOR. Location is at the sole discretion of the Flower Mart Committee.
2. Widely publicize Flower Mart and list VENDOR on the program or map.
This agreement may not be terminated or assigned by the VENDOR without the prior written consent of ALL HALLOWS GUILD FLOWER MART.
Special terms for Flower Mart 2022
1. Decision to hold Flower Mart will be made on February 1, 2022.
2. Invoices for tents, registration fees, and other applicable fees will be sent to VENDOR in January 2022. Fees include:
a. 10 x 10 Tent, Registration Fee $140, Tent Fee $435.00
b. 10 x 20 Tent, Registration Fee $140, Tent Fee $814.00
c. 10 x 30 Tent, Registration Fee $140, Tent Fee $1419.00
d. Table Rental, $15 per table
e. Chair Rental, $5 per chair
3. All payments from vendors must be received by February 15 or VENDOR’s spot will be released.
4. All contracts without payment must be received within 30 days of receipt, or no later than December 1, 2021.
